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Emergency Contact Details

DECLARATION – I understand that all coaches, volunteers and officials are vetted under the Child Protection Policy of Scottish Athletics.

I consent to the following (please tick boxes):

When you sign up to be a member of Orkney Athletic & Running Club we ask you for personal information (name, address, date of birth, medical conditions etc). We ask for this information so we can administer your membership and provide services including training and competition opportunities. From time to time we will request additional information from you e.g. for specific competition entries. We may need to share this information within the Club (with Committee members and coaches), with Scottish Athletics and other Clubs (in particular those in the Youth Development League Islands Team) and when submitting results from competitions to the Power of 10.

We need your consent to collect, hold and share your personal information for these purposes. We will only keep your information for as long as you are a member of the Club and we give you an opportunity to update the information on the annual membership renewal form. You have a right to ask to see information we hold about you, for it to be changed or removed from our files at any time. Please indicate below whether you consent to us:

Holding your data for the purposes outlined*
Sharing your data for the purposes outlined*
Storing your data for the purposes of administering and supporting your membership of the Club*

We commit to hold and store your data securely. If you choose not to share your personal data with us we may not be able to register or administer your membership.

“I, as parent/guardian and my child both agree to abide by the Codes of Conduct and Ethics for ‘Children and Young People’ and ‘Parents and Carers’ as detailed on the Club website orkneyarc.org.uk.*
I consider my child to be physically fit and capable of full participation in this activity.*
I give permission for my child to take part in coaching sessions and events, including travel.*
I give permission for my child to receive First Aid treatment and care as deemed appropriate.*
I give permission for photographs/video to be taken of my child during sessions, to be used solely for the purpose of the Club, Club website, publicity or promotional purposes.*


Orkney Athletic & Running Club is run by Volunteers. The success of the Club now and in the future relies upon the goodwill of our club members, their families and our local community.

We need support from parents/adults to ensure that the Club continues to cater for our growing number of athletes.

The Club welcomes and values all volunteers, providing support and training and trying to give volunteers experiences which match their talents, interests and lifestyles.

The following list highlights the main areas where help is regularly needed. Please tick ‘yes’ for all those which you feel you could help with, or which you would be willing to be contacted about for further discussion.

Help the Coaches

This can be as an informal parent helper on Club nights, but the Club can also arrange UKA coach education courses for those wishing to become a qualified Coach or Coaching Assistant

Help with Competitions – General

Setting up equipment, assisting Coaches and Officials, helping event organisers (refreshments, tent erection, photography skills, etc)

Help with Competitions – Officials

Duties include timekeeping, measuring distances, recording results, etc. Training will be provided – and REALLY not as scary as it sounds!

Help with Club Fundraising

Assist with fundraising efforts, eg. Bagpacking, Blue Door, Raffles, organising events, etc

Help with Club administration and finance duties

Crucial, behind the scenes work to keep the Club running smoothly (Are you familiar with spreadsheets and/or databases? Do you enjoy compiling and updating lists or records? Do you enjoy working with others and leading or helping on tasks?)

Help with Social Media and Website Updating

Do you have the skills to help keep the membership informed about club activities and events via social media and/or website (wordpress)

Do you have any other skills that you can offer the club?

The Club is collecting your personal details for the purposes of recruiting volunteers and will hold them securely. We will hold these details for as long as you are involved with the Club and use them for the purposes related to Club volunteering and training opportunities, activities and events. We will contact you periodically to check that these details are up to date.

Please tick the box to indicate you agree to us holding your personal details for these purposes

Gift Aid

Orkney Athletic and Running Club (OARC) is a registered charity, and can claim gift aid on membership payments. This means the Club can receive an additional 25p from HMRC for every £1 of membership paid. Gift Aid is reclaimed by the charity from HMRC – you don’t need to do anything other than tick the box below and complete your details as your address is needed to identify you as a current UK taxpayer. Note: gift aid can only be claimed on membership fees that are paid for by the member themselves with the exception of membership fees purchased for a child (under the age of 18) which can be accepted.